NIMAC Policy on 'Advance Copy' File Sets
The NIMAC has advised all publishers, SEAs and LEAs that, after conferring with OSEP, NIMAC has determined that it will not accept "advance copy" file sets into the repository. Because "advance copy" versions of instructional materials are not the final versions approved for use in the classroom, they are not appropriate for use in the creation of specialized formats for blind, visually impaired and print disabled students. Accepting these versions into the repository introduces the risk that specialized formats will be produced using file sets that are not corrected, final versions. Students then receiving these formats could receive a product that is significantly different or inferior to the version received by their non-disabled peers. NIMAC requests that SEAs and LEAs please keep this policy in mind when drafting language for publisher contracts requiring the submission of files to NIMAC. Please do not require "advance copy" file sets to be submitted as NIMAC will not accept these file sets. We also ask that publishers who may be voluntarily submitting files in anticipation of future requests also refrain from submitting files until the finalized version, usually known as the "B Printing," is available. Please contact the NIMAC at 877-526-4622 if you have any questions regarding this policy statement.