ICAM (Indiana Center for Accessible Materials)

Martha Hammond

Martha Hammond

Jeff Bond

Jeff Bond

Sandy Stabenfeldt

Sandy Stabenfeldt

icam logo

Our mission is to assist Indiana's Local Education Agencies (LEAs) in meeting the NIMAS regulations of the IDEA reauthorization of 2004 by securing accessible textbooks and core curriculum materials in specialized formats in a timely manner, for students with a documented print disability.

  • Daniel McNulty
    ICAM/PATINS State Project Director
    Central IN Educational Service Center (CIESC)
    3500 DePauw Blvd
    Pyramid Two - Suite 2020
    Indianapolis, IN 46268
    PH: 317-333-7279
    FAX: 317-489-0328
    Email Daniel
    Martha Hammond
    ICAM DRM Services Specialist
    Central IN Educational Service Center (CIESC)
    Indianapolis, IN 46268
    PH: 317-986-2347
    Toll Free: 800-795-9271
    FAX: 317-489-0328
    Email Martha
    Jeff Bond
    ICAM Technology Specialist
    Central IN Educational Service Center (CIESC)
    3500 DePauw Blvd
    Pyramid Two - Suite 2020
    Indianapolis, IN 46268
    PH: 317-986-2348
    Toll Free: 800-795-9271
    FAX: 317-489-0328
    Email Jeff
    Sandy Stabenfeldt
    ICAM Digital Services Specialist
    Central IN Educational Service Center (CIESC)
    Indianapolis, IN 46268
    PH: 317-986-2349
    Toll Free: 800-795-9271
    FAX: 317-489-0328
    Email Sandy
  • DRM Roles and Responsibilities

    As per The Individuals with Disabilities Education Improvement Act of 2004 (IDEA 2004), the provision of AEM (Accessible Educational Materials) to students with documented print disabilities in specialized formats in a timely manner is a federal mandate. To not identify students and provide the needed specialized formats of print instructional materials puts school corporations in a potential position of liability.

    The Indiana Department Of Education (IDOE) directs Superintendents (or her/his designee) of each public school corporation to appoint up to five (5) Digital Rights Managers (DRMs) to support the National Instructional Materials Accessibility Standard (NIMAS) Regulations of the IDEA 2004, for the schools they serve; every charter school may appoint three (3). Please consider having five (5) DRM’s for your school corporation no matter what the size of the corporation, or the number of students currently identified with some type of print disability. Personnel changes and many other factors may leave a school corporation without a properly trained DRM.

    Remember that scientific, documented, replicated research tells us that 1 in 5 individuals have dyslexia. There is a good chance that there are children in your corporation with this specific learning disability who are not being adequately identified and served. For further resources on dyslexia, please visit DRM Resources.

    It is better to have trained, active DRMs in your school corporation who may never be called on to fulfill their role than it is for your school to be in another scenario: that of having no trained and active DRMs to meet the needs of students. Please be aware that lawsuits have come about due to a school’s non-compliance with the NIMAS regulations.

    DRMs are responsible for:
    • Protecting the copyrighted materials including the contents of the NIMAS file sets
    • Assuring compliance with items in the ICAM Limited Users Agreement, which they will agree to each time they log into the ICAM Ordering System
    • Managing the confidential student information that may be shared between the DRM and the TOR
    • Confirming documentation is provided by certified competent authority on the determination of print disabilities
    • Registering students and/or teachers in the ICAM ordering interface
    • Placing materials request
    • Tracking and managing delivery of services
    • Communicating with educators concerning the provision of AEM
    • Other responsibilities that may arise pertaining to those listed

    As you consider your team of DRMs, please include staff from various roles. An efficient DRM team might include special educators for LD and VI, a general educator, someone from the technology department who can assist others with digital downloads, and perhaps a Reading Specialist, SLP, OT, or other special service area provider. Often a superintendent will appoint a designee such as the special education director, or the building principal, to select DRMs, and that is acceptable.

    DRM Registration by Superintendents

    IDOE guidelines allow a maximum of five Digital Rights Managers (DRMs) per school corporation; charter schools are allowed three DRMs per school.

    To register a new DRM, a superintendent, or that superintendent’s designee, needs to complete this form in order to add up to five DRMs. It is also important to remove any DRMs who are no longer in service by filling out the Remove DRM section at the bottom of the same form.

    Once a DRM has been registered, they can begin registering students and ordering materials.  We have put together a step-by-step guide to assist new DRMs in these processes.  We also have a step-by-step guide written for teachers who have been added by DRMs so they can add students and order books.

    DRM Roles and Responsibilities
    As per The Individuals with Disabilities Education Improvement Act of 2004 (IDEA 2004), the provision of AEM (Accessible Educational Materials) to students with documented print disabilities in specialized formats in a timely manner is a federal mandate. To identify students and provide the needed specialized formats of print instructional materials puts school corporations in a potential position of liability.

    The Indiana Department Of Education (IDOE) directs Superintendents (or her/his designee) of each public school corporation to appoint up to five (5) Digital Rights Managers (DRMs) to support the National Instructional Materials Accessibility Standard (NIMAS) Regulations of the IDEA 2004, for the schools they serve; every charter school may appoint three (3). Please consider having five (5) DRM’s for your school corporation no matter what the size of the corporation, or the number of students currently identified with some type of print disability. Personnel changes and many other factors may leave a school corporation without a properly trained DRM.

    Remember that scientific, documented, replicated research tells us that 1 in 5 individuals have dyslexia. There is a good chance that there are children in your corporation with this specific learning disability who are not being adequately identified and served. For further resources on dyslexia, please visit DRM Resources.

    It is better to have trained, active DRMs in your school corporation who may never be called on to fulfill their role than it is for your school to be in another scenario: that of having no trained and active DRMs to meet the needs of students. Please be aware that lawsuits have come about due to a school’s non-compliance with the NIMAS regulations.

    DRMs are responsible for:
    Protecting the copyrighted materials including the contents of the NIMAS file sets

    Assuring compliance with items in the ICAM Limited Users Agreement, which they will agree to each time they log into the ICAM Ordering System

    Managing the confidential student information that may be shared between the DRM and the TOR

    Confirming documentation is provided by certified competent authority on the determination of print disabilities

    Registering students and/or teachers in the ICAM ordering interface

    Placing materials request

    Tracking and managing delivery of services

    Communicating with educators concerning the provision of AEM

    Other responsibilities that may arise pertaining to those listed

    As you consider your team of DRMs, please include staff from various roles. An efficient DRM team might include special educators for LD and VI, a general educator, someone from the technology department who can assist others with digital downloads, and perhaps a Reading Specialist, SLP, OT, or other special service area provider. Often a superintendent will appoint a designee such as the special education director, or the building principal, to select DRMs, and that is acceptable.
  • What is the ICAM?

    Indiana Center for Accessible Materials. The ICAM was created to help Indiana schools meet the NIMAS Regulations of the IDEA. The reauthorization of the IDEA was signed into law in 2004 by President George W. Bush, and was implemented by July 19, 2006.

    What is the NIMAS?

    National Instructional Materials Accessibility Standard. This is a file standard that is used to create accessible formats. NIMAS files are catalogued and stored at the NIMAC, the National Instructional Materials Accessibility Center, at Louisville, KY.

    What is included in the NIMAS Regulations?

    Provisions in this law require state and local education agencies to ensure that printed textbooks and related core instructional materials are provided to students with documented print disabilities in specialized formats in a timely manner.

    What is AEM?

    According to the National Center on Accessible Educational Materials, AEM is defined as "Accessible educational materials, or AEM, are materials and technologies usable for learning across the widest range of individual variability, regardless of format or features. Whether a material or technology is designed from the start to be accessible for all learners or is made accessible for learners with disabilities, it is considered AEM."

    Who can use specialized formats created from NIMAS files?

    According to the IDEA, a student must meet 2 criteria:

    1)The student must receive special education services under IDEA (have an IEP)

    2)The student must be chafee-qualified, with documentation provided by competent authority

    What are Accessible Technologies?

    According to the National Center on Accessible Educational Materials, "Accessible Technologies include any hardware devices or software programs that provide learners with access to the content contained in digital materials. In other words, technology can be both the learning materials and the systems that deliver them. Web-based applications, social media, video players, simulation programs, adaptive learning platforms, learning management systems, tablets, smartphones, and computer stations are all examples of technology-based delivery systems."

    What is “Chafee qualified”?

    The Chafee law, essentially prescribes that individuals with documented print disabilities do not have to seek permission from publishers to reproduce materials for specialized formats. If there is documentation of a print disability issued by competent authority, permission is granted. The name refers to Public Law 104-197, introduced by Senator John H. Chafee of Rhode Island, in July 1996. 

    What is a print disability?

    A print disability means that a student cannot access standard print in a “normal” manner. The IDEA identifies 3 distinct ways that a student may qualify with a print disability: 1) student is blind or has low vision; 2) student has a physical disability that prevents them from managing a textbook, turning pages, etc., or has a lack of stamina for sitting up for required periods; 3) student has a reading disability resulting from organic dysfunction, such as dyslexia.

    What is “organic dysfunction”?

    This may be described as a brain difference that it is concerned with the neuro-pathways in the brain. This is a biological difference, and not a result of emotional or environmental factors. It is physical, but not orthopedic. It was determined that only a medical doctor or doctor of osteopathy could determine an organic dysfunction. The most frequently identified reading disability resulting from organic dysfunction is dyslexia.

    Who can initiate the registration process for a DRM?

    Only two people can initiate the registration process: the school superintendent or the superintendent’s appointed designee.  Often, this will be the Special Education Director, or a building Principal. This may be an informal agreement, such as an email.

    How do I begin my DRM training?

    Once the ICAM receives the registration for a new DRM, that individual will receive a link to the ICAM New DRM Training and Orientation.

    May I share my Login ID and Password with anyone else?

    No. Copyright laws and student privacy issues mandate no sharing of logins or passwords as a legal and a security issue for the school corporation, the DRM, and the student.     

    What is a “timely manner”?

    “Timely Manner” means that students who need specialized formats to access the general curriculum should receive their materials at the same time as typical students, per Article 7 of Indiana’s Special Education Rules. This requires planning ahead, and anticipating possible delays. Of course, the unexpected may arise; the ICAM will work with the DRM to offset necessary delays. Keep in mind that if the specialized format is a braille or large print edition not currently available, production may take up to 4 months. 

    Why is the book I need sometimes not available in accessible format?

    The National Instructional Materials Accessibility Standard became effective on August 18, 2006. If your school is using textbooks and/or supplemental materials produced before that date, they might not be available in accessible format. Even for books produced after August 18, 2006, the school corporation must include an accessible format clause in the corporation’s contracts with publishers. Sample contract language for publishers may be copied and pasted into the contract.

    What is an ISBN?

    The International Standard Book Number, assigned to every publication for unique identification. Often you will see 2 ISBN’s for the same book; the thirteen digit ISBN that begins with 978 is the best search. When entering an ISBN in the ICAM ordering interface, please omit the hyphens.

    What is the APH Order Number?

    Like the ISBN, this is the unique identifier for items found in the American Printing House for the Blind catalogue, such as tangible aids and equipment. When entering an APH Order Number into the ICAM, always use the hyphens.
  • The ICAM system is owned, maintained, and provided to all Indiana schools by the Office of the Associate Superintendent, the Indiana Department of Education. Access to the system, technical support, and professional training are provided through the ICAM and PATINS projects without a fee.

    Project Overview:

    In October 2006, the Indiana Department of Education, Department of Special Education, established a grant to fund the Indiana Center for Accessible Materials (ICAM) Project with the mandate to provide a state repository to coordinate with the National Instructional Materials Center (NIMAC) for obtaining accessible textbooks and core instructional materials, in the National Instructional Materials Accessibility Standard (NIMAS), for use by students with print disabilities. 

    The NIMAC, in Louisville, Kentucky, will receive and catalog publishers' electronic files of print instructional materials in a standard format: the NIMAS. The center will provide these standardized files to those who have been authorized by states to obtain the files to produce textbooks and other core print instructional materials for students who are blind, visually impaired and print-disabled. 

    The PATINS Project, located at the Central Indiana Education Service Center (CIESC), has been appointed by the Indiana Department of Education, to serve as the oversight agency for the ICAM operations and as the authorized agency for coordinating with the NIMAC for the state and its local educational agencies.

    ICAM services are available to Indiana educational agencies at no cost, and the staff will work to assist Indiana’s educational agencies in building their capacity to provide access to print instructional materials in specialized formats for the student who has been determined as having a print disability.

    ICAM Services to Local Education Agencies:

    • Offer training and technical assistance on accessible technology tools and the use of accessible content in curriculum delivery.

    • Serve as a state repository for textbooks and core curriculum instructional material in specialized formats and tangibles for K – 12 students with qualifying print disabilities.

    • Fulfill requests for accessible formats of textbooks and core curriculum instructional materials in a timely manner.

    • Utilize a statewide tracking system.

    • Assure protection of copyrighted material.

    • Report statewide data on ICAM requests to the Indiana Department of Education (IDOE).

  • Please read the notice below or continue to the Web Ordering System.

    As of March 20, 2012 

    The ICAM has transitioned to a new web ordering system. If you have not yet received your secure User ID and temporary password for this system, please contact the ICAM Staff. Through technical advances in our programming, and the ICAM’s partnership with Learning Ally, you can now use our eBook Search facility to order Learning Ally files directly through the ICAM without additional credentials.

    ICAM Support Staff

    800-795-9271
    Jeff Bond, ICAM Technology Specialist, Email Jeff 

    Martha Hammond, ICAM DRM Services Specialist, Email Martha 
    Sandy Stabenfeldt, ICAM Digital Services Specialist, Email Sandy

    IERC Support Staff

    800-833-2198
    Leslie Durst, IERC Director, Email Leslie 

    Martha LaBounty, IERC Librarian, Email Martha 
    Erica Bair, IERC Orders and Materials Specialist, Email Erica

 

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