DRM Roles and Responsibilities

As per the Individuals with Disabilities Education Improvement Act of 2004 (IDEA 2004), the provision of AEM (Accessible Educational Materials) to students with documented print disabilities in accessible formats in a timely manner is a federal mandate. To not identify students and provide the needed accessible formats of print instructional materials puts school corporations in a potential position of liability.

The Indiana Department Of Education (IDOE) directs Superintendents (or her/his designee) of each public school corporation to appoint up to five (5) Digital Rights Managers (DRMs) to support the National Instructional Materials Accessibility Standard (NIMAS) Regulations of the IDEA 2004, for the schools they serve; every charter school may appoint three (3). Please consider having five (5) DRM’s for your school corporation no matter what the size of the corporation, or the number of students currently identified with some type of print disability. Personnel changes and many other factors may leave a school corporation without a properly trained DRM.

Remember that scientific, documented, replicated research tells us that 1 in 5 individuals have dyslexia. There is a good chance that there are children in your corporation with this specific learning disability who are not being adequately identified and served. For further resources on dyslexia, please visit DRM Resources.

It is better to have trained, active DRMs in your school corporation who may never be called on to fulfill their role than it is for your school to be in another scenario: that of having no trained and active DRMs to meet the needs of students. Please be aware that lawsuits have come about due to a school’s non-compliance with the NIMAS regulations.

DRMs are responsible for:

  • Protecting the copyrighted materials including the contents of the NIMAS file sets

  • Assuring compliance with items in the ICAM Limited Users Agreement, which they will agree to each time they log into the ICAM Ordering System

  • Managing the confidential student information that may be shared between the DRM and the TOR

  • Confirming documentation is provided by a certified authority on the determination of print disabilities

  • Registering students and/or teachers in the ICAM ordering interface

  • Placing materials request

  • Tracking and managing delivery of services

  • Communicating with educators concerning the provision of AEM

  • Other responsibilities that may arise pertaining to those listed

As you consider your team of DRMs, please include staff from various roles.  An efficient DRM team might include special educators for LD and VI, a general educator, someone from the technology department who can assist others with digital downloads, and perhaps a Reading Specialist, SLP, OT, or other special service area provider. Often a superintendent will appoint a designee such as the special education director, or the building principal, to select DRMs, and that is acceptable.

DRM Registration by Superintendents

IDOE guidelines allow a maximum of five Digital Rights Managers (DRMs) per school corporation; charter schools are allowed three DRMs per school.

To register a new DRM, a superintendent, or that superintendent’s designee, needs to complete this form in order to add up to five DRMs. It is also important to remove any DRMs who are no longer in service using this same form.

Once a DRM has been registered, they can begin registering students and ordering materials. We have put together a step-by-step Google Document to assist new DRMs in these processes. We also have a step-by-step Google Document written for teachers who have been added by DRMs so they can add students and order books.

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